Official Notice of HOA Annual Membership Meeting - Tuesday, October 20, 2026 at 6:00pm

Notice of Annual HOA Membership Meeting -- Tuesday, October 20, 2026

Updated Proxy Forms and Absentee Ballots will be available for download once nominations close.

Proxy Form
If you cannot attend the annual meeting and want to vote on board elections and any business conducted at the meeting, you may complete a Proxy Form and authorize a neighbor to vote on your behalf. A Proxy Form helps establish quorum (30% attendance). If you submit a Proxy Form but later attend the meeting, the proxy form will be returned to you before voting.

Absentee Ballot
If you cannot attend the meeting and only wish to vote for board members, you may submit an Absentee Ballot. Absentee Ballots do not count toward quorum and cannot be used for any additional voting that may occur during the meeting.

DOWNLOAD PROXY FORM (link available October 16, 2026)

DOWNLOAD ABSENTEE BALLOT (link available TBD pending board nominations)

The Annual Meeting of Katy Lake Homeowner's Association, Inc. (the “Association”) will be held on Tuesday, October 20, 2026, at the Katy Lake Park on Katy Lake Drive, Waxahachie, TX 75165.
INCLEMENT WEATHER INSTRUCTIONS WILL BE SENT IF THE SITUATION DICTATES.

The HOA Annual Meeting will begin promptly at 6:00 p.m., once quorum is established. The Association is a non-profit corporation chartered under the laws of the State of Texas and, as such, is required to hold Meetings of its Members.

The Meeting has been called by the Board of Directors pursuant to Article VIII, Section 4 of the Covenants, Conditions & Restrictions of the Katy Lake on the Greens, Phase 1 (the “CCRs”), wherein it states “An annual meeting of the Members of the Association shall be held in October of each year.”

At this meeting, we will elect members to the Board of Directors of the Association. If you wish to nominate someone for any of these board positions, please contact Kelli Davis (Board Member) via email (KatyLakeNeighbors@gmail.com ) by Saturday, October 3, 2026 at 5:00 p.m.

To conduct a homeowners meeting, a quorum of thirty percent (30%) of the Members must be represented in person or by proxy. In order to be sure of a quorum, please sign and date your Proxy and Absentee Ballot and return it by mail to P.O. Box 3075, Waxahachie, TX 75168 or send a photo of the signed form via email to katylakeneighbors@gmail.com even if you plan to attend as unforeseen circumstances do occur. The Proxy will be returned to you upon your arrival at the meeting, should you attend.

Board elections will be held at this meeting. To volunteer or nominate someone for a board position, please email katylakeneighbors@gmail.com by Friday, October 9, 2026 at 5:00 p.m.

Sincerely,

Kelli Davis, Board Member
Katy Lake Homeowner's Association, Inc.