Notice of Annual Meeting of HOA Membership - October 13, 2016

September 8, 2016

The Annual Meeting of Katy Lake Homeowner's Association, Inc. (the “Association”) will be held on Thursday, October 13, 2016, at the Waxahachie Country Club, 1920 U.S. 287 Business, Waxahachie, TX 75165. 

Sign-in will begin at 6:45 p.m. and the meeting will begin promptly at 7:00 p.m., once quorum is established. The Association is a non-profit corporation chartered under the laws of the State of Texas and, as such, is required to hold Meetings of its Members.

The Meeting has been called by the Board of Directors pursuant to Article VIII, Section 4 of the Covenants, Conditions & Restrictions of the Katy Lake on the Greens, Phase 1 (the “CCRs”), wherein it states “An annual meeting of the Members of the Association shall be held in October of each year.” 

At this meeting, we will:

Elect four (4) members to the Board of Directors of the Association because four of the seven board members’ two-year terms expire this year (the other three expire next year). If you wish to nominate someone for any of these board positions, please contact Tom Hoffmann (Board Secretary) via email ( [email protected] ) by Friday, September 17, 2016.

To conduct a homeowners meeting, a quorum of thirty percent (30%) of the Members must be represented in person or by proxy. In order to be sure of a quorum, please sign and date the Proxy and Absentee Ballot and return it by mail to P.O. Box 3075, Waxahachie, TX 75168 or via fax to 214-446-5265, even if you plan to attend as unforeseen circumstances do occur. The Proxy will be returned to you upon your arrival at the meeting, should you attend.

NOTE: Proxy form can be found here (PDF download). The absentee ballot will be provided for download from our website no later than October 3, 2016. You will receive one or more follow-up emails containing links to these documents. 

Thank you for your attention to this important matter.

Sincerely,

Greg Gorman, President
Katy Lake Homeowner's Association, Inc.