Notice of Annual HOA Membership Meeting -- Thursday, October 24, 2018

Proxy form and absentee ballot can be downloaded via the links below. You do not need to fill out an absentee ballot if you submit a proxy form. Your proxy form declares whom you empower to cast your vote AT THE MEETING. Similarly, if you submit an absentee ballot, you do not need a proxy form.

DOWNLOAD PROXY FORM

 

The Annual Meeting of Katy Lake Homeowner's Association, Inc. (the “Association”) will be held on Thursday, October 24, 2019, at the Waxahachie Country Club, 1920 U.S. 287 Business, Waxahachie, TX 75165. 

Sign-in will begin at 6:45 p.m. and the meeting will begin promptly at 7:00 p.m., once quorum is established. The Association is a non-profit corporation chartered under the laws of the State of Texas and, as such, is required to hold Meetings of its Members.

The Meeting has been called by the Board of Directors pursuant to Article VIII, Section 4 of the Covenants, Conditions & Restrictions of the Katy Lake on the Greens, Phase 1 (the “CCRs”), wherein it states “An annual meeting of the Members of the Association shall be held in October of each year.”

At this meeting, we will elect three (3) members to the Board of Directors of the Association because three of the seven board members’ two-year terms expire this year (the other four expire next year). If you wish to nominate someone for any of these board positions, please contact Dale Droste (Board President) via email ( [email protected] ) by Friday, October 4, 2019.

To conduct a homeowners meeting, a quorum of thirty percent (30%) of the Members must be represented in person or by proxy. In order to be sure of a quorum, please sign and date your Proxy and Absentee Ballot and return it by mail to P.O. Box 3075, Waxahachie, TX 75168 or via email to [email protected] even if you plan to attend as unforeseen circumstances do occur. The Proxy will be returned to you upon your arrival at the meeting, should you attend.

Proxy form can be downloaded via the links below. Your proxy form declares whom you empower to cast your vote AT THE MEETING.

Download Proxy Form

We look forward to seeing you at the annual meeting.

Sincerely,

Dale Droste, President
Katy Lake Homeowner's Association, Inc.

Notice of Annual HOA Membership Meeting -- Thursday, October 25, 2018

Proxy form and absentee ballot can be downloaded via the links below. You do not need to fill out an absentee ballot if you submit a proxy form. Your proxy form declares whom you empower to cast your vote AT THE MEETING. Similarly, if you submit an absentee ballot, you do not need a proxy form.

DOWNLOAD ABSENTEE BALLOT

DOWNLOAD PROXY FORM

 

The Annual Meeting of Katy Lake Homeowner's Association, Inc. (the “Association”) will be held on Thursday, October 25, 2018, at the Waxahachie Country Club, 1920 U.S. 287 Business, Waxahachie, TX 75165. 

Sign-in will begin at 6:45 p.m. and the meeting will begin promptly at 7:00 p.m., once quorum is established. The Association is a non-profit corporation chartered under the laws of the State of Texas and, as such, is required to hold Meetings of its Members.

The Meeting has been called by the Board of Directors pursuant to Article VIII, Section 4 of the Covenants, Conditions & Restrictions of the Katy Lake on the Greens, Phase 1 (the “CCRs”), wherein it states “An annual meeting of the Members of the Association shall be held in October of each year.”

At this meeting, we will elect four (4) members to the Board of Directors of the Association because three of the seven board members’ two-year terms expire this year (the other three expire next year). If you wish to nominate someone for any of these board positions, please contact Tom Hoffmann (Board President) via email ( [email protected] ) by Friday, October 5, 2018.

To conduct a homeowners meeting, a quorum of thirty percent (30%) of the Members must be represented in person or by proxy. In order to be sure of a quorum, please sign and date your Proxy and Absentee Ballot and return it by mail to P.O. Box 3075, Waxahachie, TX 75168 or via fax to 972-702-0595 even if you plan to attend as unforeseen circumstances do occur. The Proxy will be returned to you upon your arrival at the meeting, should you attend.

Proxy form and absentee ballot can be downloaded via the links below. You do not need to fill out an absentee ballot if you submit a proxy form. Your proxy form declares whom you empower to cast your vote AT THE MEETING. Similarly, if you submit an absentee ballot, you do not need a proxy form.

Download Absentee Ballot

Download Proxy Form

We look forward to seeing you at the annual meeting.

Sincerely,

Tom Hoffmann, President
Katy Lake Homeowner's Association, Inc.

Notice of Annual HOA Membership Meeting -- Thursday, October 12, 2017

UPDATE:
Download Absentee Ballot (due by Wednesday, October 11)
or Download Proxy Form (due by Wednesday, October 11)

The Annual Meeting of Katy Lake Homeowner's Association, Inc. (the “Association”) will be held on Thursday, October 12, 2017, at the Waxahachie Country Club, 1920 U.S. 287 Business, Waxahachie, TX 75165. 

Sign-in will begin at 6:45 p.m. and the meeting will begin promptly at 7:00 p.m., once quorum is established. The Association is a non-profit corporation chartered under the laws of the State of Texas and, as such, is required to hold Meetings of its Members.

The Meeting has been called by the Board of Directors pursuant to Article VIII, Section 4 of the Covenants, Conditions & Restrictions of the Katy Lake on the Greens, Phase 1 (the “CCRs”), wherein it states “An annual meeting of the Members of the Association shall be held in October of each year.”

At this meeting, we will elect three (3) members to the Board of Directors of the Association because three of the seven board members’ two-year terms expire this year (the other four expire next year). If you wish to nominate someone for any of these board positions, please contact Tom Hoffmann (Board President) via email ( [email protected] ) by Friday, September 15, 2017.

To conduct a homeowners meeting, a quorum of thirty percent (30%) of the Members must be represented in person or by proxy. In order to be sure of a quorum, please sign and date your Proxy and Absentee Ballot and return it by mail to P.O. Box 3075, Waxahachie, TX 75168 or via fax to 972-736-8221 even if you plan to attend as unforeseen circumstances do occur. The Proxy will be returned to you upon your arrival at the meeting, should you attend.

Proxy form can be downloaded here (PDF) and absentee ballot will be provided for download from our website no later than October 4, 2017. You will receive one or more follow-up emails containing links to these documents.

We look forward to seeing you at the annual meeting.

Sincerely,

Tom Hoffmann, President
Katy Lake Homeowner's Association, Inc.

Absentee Ballot and Proxy Form for October 13, 2016 HOA Membership Meeting

Please make plans to attend the annual HOA Membership Meeting scheduled for Thursday, October 13, 2016 at 7pm at the Waxahachie Country Club. The club is located at 1920 U.S. 287 Business, Waxahachie, TX 75165.

Download the Proxy Form

Download the Absentee Ballot

Proxy and/or Absentee Ballot must be returned by Monday, October 10, 2016. You may fax forms to the fax number on the form or mail them to the HOA at the address provided on the forms.

At this meeting we will elect four board of directors positions for a two-year term.

Here are this year's board nominees:

Craig Engelhardt (105 Short Putt Dr)
Tom Hoffmann (103 Mulligan Ct)
Brad Justiss (104 Mulligan Ct)
Danny Trull, Sr. (118 Ocotillo Dr)

Notice of Annual Meeting of HOA Membership - October 13, 2016

September 8, 2016

The Annual Meeting of Katy Lake Homeowner's Association, Inc. (the “Association”) will be held on Thursday, October 13, 2016, at the Waxahachie Country Club, 1920 U.S. 287 Business, Waxahachie, TX 75165. 

Sign-in will begin at 6:45 p.m. and the meeting will begin promptly at 7:00 p.m., once quorum is established. The Association is a non-profit corporation chartered under the laws of the State of Texas and, as such, is required to hold Meetings of its Members.

The Meeting has been called by the Board of Directors pursuant to Article VIII, Section 4 of the Covenants, Conditions & Restrictions of the Katy Lake on the Greens, Phase 1 (the “CCRs”), wherein it states “An annual meeting of the Members of the Association shall be held in October of each year.” 

At this meeting, we will:

Elect four (4) members to the Board of Directors of the Association because four of the seven board members’ two-year terms expire this year (the other three expire next year). If you wish to nominate someone for any of these board positions, please contact Tom Hoffmann (Board Secretary) via email ( [email protected] ) by Friday, September 17, 2016.

To conduct a homeowners meeting, a quorum of thirty percent (30%) of the Members must be represented in person or by proxy. In order to be sure of a quorum, please sign and date the Proxy and Absentee Ballot and return it by mail to P.O. Box 3075, Waxahachie, TX 75168 or via fax to 214-446-5265, even if you plan to attend as unforeseen circumstances do occur. The Proxy will be returned to you upon your arrival at the meeting, should you attend.

NOTE: Proxy form can be found here (PDF download). The absentee ballot will be provided for download from our website no later than October 3, 2016. You will receive one or more follow-up emails containing links to these documents. 

Thank you for your attention to this important matter.

Sincerely,

Greg Gorman, President
Katy Lake Homeowner's Association, Inc.

Absentee Ballot and Proxy Form for October 6, 2015 HOA Membership Meeting

Don't forget the annual HOA Membership Meeting scheduled for Tuesday, October 6, 2015 at 7pm at the Waxahachie Country Club. The club is located at 1920 U.S. 287 Business, Waxahachie, TX 75165.

Download the Proxy Form

Download the Absentee Ballot

Proxy and/or Absentee Ballot must be returned by October 5, 2015. You may fax forms to the fax number on the form or mail them to the HOA at the address provided on the forms.

At this meeting we will elect three board of directors positions for a two-year term.

Here are this year's board nominees:

  • Nick Hester (100 Bogey Ct)
  • Michael Pearman (109 Fairway Dr)
  • Dale Stevenson (105 Mulligan Ct)

All three nominees are incumbents. There were no additional nominations made by members this year during the open nominations period.

Notice of Annual Meeting of HOA Membership - October 6, 2015

September 4, 2015

The Annual Meeting of Katy Lake Homeowner's Association, Inc. (the “Association”) will be held on Tuesday, October 6, 2015, at the Waxahachie Country Club, 1920 U.S. 287 Business, Waxahachie, TX 75165. 

Sign-in will begin at 6:45 p.m. and the meeting will begin promptly at 7:00 p.m., once quorum is established. The Association is a non-profit corporation chartered under the laws of the State of Texas and, as such, is required to hold Meetings of its Members.

The Meeting has been called by the Board of Directors pursuant to Article VIII, Section 4 of the Covenants, Conditions & Restrictions of the Katy Lake on the Greens, Phase 1 (the “CCRs”), wherein it states “An annual meeting of the Members of the Association shall be held in October of each year.” 

At this meeting, we will:

  • Elect three (3) members to the Board of Directors of the Association because three of the seven board members’ two-year terms expire this year (the other three expire next year). If you wish to nominate someone for any of these board positions, please contact Tom Hoffmann (Board Secretary) via email ( [email protected] ) by Friday, September 11, 2015 at 5:00 p.m. Central Time.

To conduct a homeowners meeting, a quorum of thirty percent (30%) of the Members must be represented in person or by proxy. In order to be sure of a quorum, please sign and date the Proxy and Absentee Ballot and return it by mail to P.O. Box 3075, Waxahachie, TX 75168 or via fax to 214-446-0680, even if you plan to attend as unforeseen circumstances do occur. The Proxy will be returned to you upon your arrival at the meeting, should you attend.


NOTE: Proxy form can be found here (PDF download). The absentee ballot will be provided for download from our website no later than September 29, 2015. You will receive one or more follow-up emails containing links to these documents. 

Thank you for your attention to this important matter.

Sincerely,

Greg Gorman, President
Katy Lake Homeowner's Association, Inc.

Candidates for Board Election 2014

Nominees for the four open board seats are:

Greg Gorman - Greg has served on the board since the HOA transitioned to homeowner control in April of 2012. He's been elected President by the board three times, and currently serves in that office. Greg and his wife, Valerie, have two children and have lived at Katy Lake since 2008. Greg is a communications and marketing consultant and is responsible for communications to HOA membership.

Tom Hoffmann - Tom has served on the board since early 2013, and has served on the Architectural Control Committee since March, 2014. Tom, a career civil servant with the U.S. government, served as the Deputy Director and the Director, Help on the Home Front for the Patriot Guard Riders from 2007 to 2009. He served as the Secretary, National Board of Directors for the Patriot Guard Riders.  (A 501c3 organization with approximately 300,000 members). Tom and his wife, Dana, have lived at Katy Lake for several years and Tom spearheaded the effort to bring AT&T Uverse Internet to Katy Lake.

Brad Justiss - Brad and his wife Michelle are building a home at Katy Lake (on Mulligan Court). Brad is a native of Lancaster where he is a life-long farmer. He has served on the board of directors of the Dallas County Farm Bureau for more than 25, during that time he's been elected president several times. 

Luke Lorick - Luke and his wife Meredith recently moved to Katy Lake from outside of Texas. Luke served on the board of his HOA before moving to Texas. Brad is a Claim Team Manager with State Farm in Richardson and Meredith recently joined the faculty at Baylor University in Waco.

Craig Rudolph - Craig and his wife Janet have lived at Katy Lake since 2008. Craig has served on the HOA board since April, 2012 and currently serves as Treasurer. He also serves on the Architectural Control Committee. Craig grew up in Waxahachie and owns two small businesses in Ellis County.

Download your Absentee Ballot and Proxy Form.

Notice of Annual Meeting of HOA Membership - October 7, 2014

September 11, 2014

The Annual Meeting of Katy Lake Homeowner's Association, Inc. (the “Association”) will be held on Tuesday, October 7, 2014, at the Waxahachie Country Club, 1920 U.S. 287 Business, Waxahachie, TX 75165. 

Sign-in will begin at 6:45 p.m. and the meeting will begin promptly at 7:00 p.m., once quorum is established. The Association is a non-profit corporation chartered under the laws of the State of Texas and, as such, is required to hold Meetings of its Members.

The Meeting has been called by the Board of Directors pursuant to Article VIII, Section 4 of the Covenants, Conditions & Restrictions of the Katy Lake on the Greens, Phase 1 (the “CCRs”), wherein it states “An annual meeting of the Members of the Association shall be held in October of each year.” 

At this meeting, we will:

  • Elect four (4) members to the Board of Directors of the Association because four of the seven board members’ two-year terms expire this year (the other four expire next year). Nominees (as of September 30, 2014) are Craig Rudolph (incumbent), Greg Gorman (incumbent), Tom Hoffmann (incumbent), Luke Lorick and Brad Justiss. Nominations closed Monday, September 22. Learn more about the nominees.

To conduct a homeowners meeting, a quorum of thirty percent (30%) of the Members must be represented in person or by proxy. In order to be sure of a quorum, please sign and date the Proxy and Absentee Ballot and return it by mail to P.O. Box 3075, Waxahachie, TX 75168 or via fax to 214-988-1125, even if you plan to attend as unforeseen circumstances do occur. The Proxy will be returned to you upon your arrival at the meeting, should you attend.


NOTE: Proxy form can be found here (PDF download) and absentee ballot here. Members who are on our email list will receive one or more follow-up emails containing links to these documents. 

Thank you for your attention to this important matter.

Sincerely,

Greg Gorman, President
Katy Lake Homeowner's Association, Inc.

Important Documents for HOA Annual Meeting on November 7, 2013

October 30, 2013

Dear Katy Lake HOA Members:

As promised, here are links to the documents related to our upcoming Annual Meeting, to be held Thursday, November 7, 2013 at 7:00pm at the Waxahachie Country Club. Sign-in will begin at 6:45 p.m. and the meeting will begin promptly at 7:00 p.m., once quorum is established.

To conduct a homeowners meeting, a quorum of thirty percent (30%) of the Members must be represented in person or by proxy. In order to be sure of a quorum, please sign and date your Proxy and Absentee Ballot and return it by mail to P.O. Box 3075, Waxahachie, TX 75168 or via fax to 214-988-1125, even if you plan to attend as unforeseen circumstances do occur. The Proxy will be returned to you upon your arrival at the meeting, should you attend.
 
Proxy and Absentee Ballot may be faxed or dropped off (mailbox at 215 Katy Lake Dr) as late as 5:00 p.m. on Thursday, November 7.
 
To view and download the Proxy and Absentee Ballot, click on each link below:
PROXY
ABSENTEE BALLOT
Nominees for the three Board positions are:
Mark McClain (incumbent)
Dale Stevenson (incumbent)
Ed Flanagan

 
To view and download summaries of the revised Declaration of Covenants, Conditions & Restrictions (CCRs) and revised Bylaws, click the links below:
SUMMARY of Changes to CCRs
SUMMARY of Changes to Bylaws
 
View complete versions of revised CCRs and Bylaws by clicking the links below:
COMPLETE REVISED CCRs
COMPLETE REVISED BYLAWS

To view the CCRs for Phase II, please click the link below:
Phase II CCRs

Finally, our Treasurer, Jeff Prachyl, has prepared a Financial Summary which you can view and download by clicking the link below:
2013 FINANCIAL SUMMARY

If you have any questions about these documents or about the upcoming Annual Meeting, please contact me at 214-692-1947 or via email at [email protected]
 
Thank you for your attention to these important documents.
 
Sincerely,
 
Greg Gorman, President

Katy Lake Homeowner's Association, Inc.

UPDATE - Notice of Annual Meeting of HOA Membership - November 7, 2013

October 28, 2013

The Annual Meeting of Katy Lake Homeowner's Association, Inc. (the “Association”) will be held on Thursday, November 7, 2013, at the Waxahachie Country Club, 1920 U.S. 287 
Business, Waxahachie, TX 75165. 

Sign-in will begin at 6:45 p.m. and the meeting will begin promptly at 7:00 p.m., once quorum is established. The Association is a non-profit corporation chartered under the laws of the State of Texas and, as such, is required to hold Meetings of its Members.

The Meeting has been called by the Board of Directors pursuant to Article VIII, Section 4 of the Covenants, Conditions & Restrictions of the Katy Lake on the Greens, Phase 1 (the “CCRs”), wherein it states “An annual meeting of the Members of the Association shall be held in October of each year.” 

At this meeting, we will:

  1. Elect three (3) members to the Board of Directors of the Association because three of the seven board members’ two-year terms expire this year (the other four expire next year). Nominees are Mark McClain (incumbent), Dale Stevenson (incumbent) and Ed Flanagan.
  2. Vote to ratify changes in our CCRs & Bylaws which will:
  • Merge Phase II homes automatically, irrevocably into our existing HOA at the time each home closes with permanent financing or, in the event of an all-cash sale, receives a Certificate of Occupancy from the City of Waxahachie. The legal documents governing the construction phase of Phase 2 declare this explicitly, and we must amend our CCRs to match that language.This means all Phase II homes will become members of our existing HOA.
  • Update legal language in the existing CCRs to reflect that we are a homeowner-run HOA.
  • Update legal language in the existing CCRs to bring them into compliance with current Texas law governing the operation of HOAs. 

To conduct a homeowners meeting, a quorum of thirty percent (30%) of the Members must be represented in person or by proxy. In order to be sure of a quorum, please sign and date the Proxy and Absentee Ballot and return it by mail to P.O. Box 3075, Waxahachie, TX 75168 or via fax to 214-988-1125, even if you plan to attend as unforeseen circumstances do occur. The Proxy will be returned to you upon your arrival at the meeting, should you attend.

NOTE: Proxy form, absentee ballot and important information regarding proposed revisions to the Covenants, Conditions & Restrictions (e.g., transferring Phase II homes into our HOA) will be provided here on our website later this week. You will receive one or more follow-up emails containing links to these documents. 

Thank you for your attention to this important matter.

Sincerely,

Greg Gorman, President
Katy Lake Homeowner's Association, Inc.

HOA Meeting to be rescheduled

October 22, 2013
 
RE: HOA Meeting TO BE RESCHEDULED
 
Dear Katy Lake HOA Members,
 
Due to a delay in finalizing our revised Declaration of Covenants, Conditions & Restrictions (CCRs), the HOA membership meeting scheduled for Thursday, October 24 will be rescheduled to a date in early November.
 
We are committed to providing you ample time to review the revised CCRs and we have  not received the final document from our attorney.
 
I want to reassure you that the mechanism in our revised CCRs by which Phase 2 homes will be irrevocably joined to our existing HOA is not in jeopardy.
 
You will receive an email announcing the new meeting date. And we will post all relevant documents (Proxy Form, Absentee Ballot, CCRs & Bylaws and a summary of the changes) on our website for your review.
 

On behalf of the Board, I regret any inconvenience this rescheduling has caused you.
 
Sincerely,
 
Greg Gorman
President, Katy Lake Homeowners Association, Inc.

Notice of Annual Meeting of HOA Membership - October 24, 2013

The Annual Meeting of Katy Lake Homeowner's Association, Inc. (the “Association”) will be held on Thursday, October 24, 2013, at the Waxahachie Country Club, 1920 U.S. 287 
Business, Waxahachie, TX 75165. Sign-in will begin at 6:45 p.m. and the meeting will begin promptly at 7:00 p.m., once quorum is established. The Association is a non-profit corporation chartered under the laws of the State of Texas and, as such, is required to hold Meetings of its Members. The Meeting has been called by the Board of Directors pursuant to Article VIII, Section 4 of the Covenants, Conditions & Restrictions of the Katy Lake on the Greens, Phase 1 (the “CCRs”), wherein it states “An annual meeting of the Members of the Association shall be held in October of each year.”
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Notice of Annual HOA Membership Meeting -- Thursday, December 13, 2012

The Annual Meeting of Katy Lake Homeowner's Association, Inc. will be held on Thursday, December 13, 2012, at the Waxahachie Country Club, 1920 U.S. 287 Business, Waxahachie, TX 75165Sign-in will begin at 6:45 p.m. and the meeting will begin promptly at 7:00 p.m., once quorum is established.

The Association is a non-profit corporation chartered under the laws of the State of Texas and, as such, is required to hold Meetings of its Members.

The Meeting has been called by the Board of Directors for the purpose of approving a dues increase for 2013 as well as a special assessment to cover significant un-budgeted expenses related to compliance with TCEQ-mandated clearing of brush and small trees from the faces of the earthen dam and spillway areas at Katy Lake. Please check your U.S. Mail this week for a letter and other documents for background information on both the dues increase and the special assessment.

To conduct a homeowners meeting, a quorum of thirty percent (30%) of the Members must be represented in person or by proxy. In order to be sure of a quorum, please sign and date the Proxy in your mailed packet and return it by mail to Katy Lake HOA, Inc., PO Box 3075, Waxahachie, TX 75168 or via fax to 214-988-1125, even if you plan to attend as unforeseen circumstances do occur. The Proxy will be returned to you upon your arrival at the meeting, should you attend.