Notice of Annual HOA Membership Meeting -- Thursday, October 12, 2017

UPDATE:
Download Absentee Ballot (due by Wednesday, October 11)
or Download Proxy Form (due by Wednesday, October 11)

The Annual Meeting of Katy Lake Homeowner's Association, Inc. (the “Association”) will be held on Thursday, October 12, 2017, at the Waxahachie Country Club, 1920 U.S. 287 Business, Waxahachie, TX 75165. 

Sign-in will begin at 6:45 p.m. and the meeting will begin promptly at 7:00 p.m., once quorum is established. The Association is a non-profit corporation chartered under the laws of the State of Texas and, as such, is required to hold Meetings of its Members.

The Meeting has been called by the Board of Directors pursuant to Article VIII, Section 4 of the Covenants, Conditions & Restrictions of the Katy Lake on the Greens, Phase 1 (the “CCRs”), wherein it states “An annual meeting of the Members of the Association shall be held in October of each year.”

At this meeting, we will elect three (3) members to the Board of Directors of the Association because three of the seven board members’ two-year terms expire this year (the other four expire next year). If you wish to nominate someone for any of these board positions, please contact Tom Hoffmann (Board President) via email ( [email protected] ) by Friday, September 15, 2017.

To conduct a homeowners meeting, a quorum of thirty percent (30%) of the Members must be represented in person or by proxy. In order to be sure of a quorum, please sign and date your Proxy and Absentee Ballot and return it by mail to P.O. Box 3075, Waxahachie, TX 75168 or via fax to 972-736-8221 even if you plan to attend as unforeseen circumstances do occur. The Proxy will be returned to you upon your arrival at the meeting, should you attend.

Proxy form can be downloaded here (PDF) and absentee ballot will be provided for download from our website no later than October 4, 2017. You will receive one or more follow-up emails containing links to these documents.

We look forward to seeing you at the annual meeting.

Sincerely,

Tom Hoffmann, President
Katy Lake Homeowner's Association, Inc.