Notice of Annual HOA Membership Meeting -- Thursday, October 24, 2019

Proxy form and absentee ballot can be downloaded via the links below. You do not need to fill out an absentee ballot if you submit a proxy form. Your proxy form declares whom you empower to cast your vote AT THE MEETING. Similarly, if you submit an absentee ballot, you do not need a proxy form.

DOWNLOAD PROXY FORM

DOWNLOAD ABSENTEE BALLOT

 

The Annual Meeting of Katy Lake Homeowner's Association, Inc. (the “Association”) will be held on Thursday, October 24, 2019, at the Waxahachie Country Club, 1920 U.S. 287 Business, Waxahachie, TX 75165. 

Sign-in will begin at 6:45 p.m. and the meeting will begin promptly at 7:00 p.m., once quorum is established. The Association is a non-profit corporation chartered under the laws of the State of Texas and, as such, is required to hold Meetings of its Members.

The Meeting has been called by the Board of Directors pursuant to Article VIII, Section 4 of the Covenants, Conditions & Restrictions of the Katy Lake on the Greens, Phase 1 (the “CCRs”), wherein it states “An annual meeting of the Members of the Association shall be held in October of each year.”

At this meeting, we will elect three (3) members to the Board of Directors of the Association because three of the seven board members’ two-year terms expire this year (the other four expire next year). If you wish to nominate someone for any of these board positions, please contact Dale Droste (Board President) via email ( [email protected] ) by Friday, October 4, 2019.

To conduct a homeowners meeting, a quorum of thirty percent (30%) of the Members must be represented in person or by proxy. In order to be sure of a quorum, please sign and date your Proxy and Absentee Ballot and return it by mail to P.O. Box 3075, Waxahachie, TX 75168 or via email to [email protected] even if you plan to attend as unforeseen circumstances do occur. The Proxy will be returned to you upon your arrival at the meeting, should you attend.

Proxy form and absentee ballot can be downloaded via the links below. You do not need to fill out an absentee ballot if you submit a proxy form. Your Proxy Form declares whom you empower to cast your vote AT THE MEETING. Similarly, if you submit an absentee ballot, you do not need a proxy form. However, just submitting an absentee ballot does not help us meet quorum requirements. To be able to conduct business at the annual meeting we must meet a quorum of 30% of all eligible member either in person or by proxy. This was an issue at last years meeting. Instructions for submitting the forms are on the forms themselves.

Download Proxy Form

DOWNLOAD ABSENTEE BALLOT

We look forward to seeing you at the annual meeting.

Sincerely,

Dale Droste, President
Katy Lake Homeowner's Association, Inc.